Australian Public Access Network Association Inc
ARBN 081 355 722 / VRN A0026600C / ABN 84 081 355 722)
Minutes of Annual General Meeting 2010
21 Reservoir Road, Glendale 2285 NSW
Saturday 16 October 2010
Meeting chaired by Marc Walters
Minutes taken by Jeff Toll
1. Welcome.
Meeting was
opened at 13:18 AEDST
2. Credentials Report.
Attendance
10 Members
present
Matthew
Geier
ICR
Helen
Donaldson
Hunter
Jeff Toll
(Secretary) Perth
Steve
Fraser SA
Bonnie Fraser
SA
John
Childs
SA
Tony Bazeley
SA
Marc
Walters (President) Hunter
Carolyn
Baird (Treasurer) Hunter
Chris
Baird
Hunter
Apologies
3 apologies
received
Dean
Hollister
Perth
Pauline
Sheppard
Brisbane
Craig
Dewick (Sunshack) Sydney
Proxies
Patricia
Hulbert
Hunter
Simon
Roberts
SA
It was
unanimously resolved to accept the
Credentials
Report by show of hands.
3. Minutes of 2009 Annual General Meeting.
It was
resolved that the Minutes of the 2009 AGM
were a true
record of the proceedings. John Childs
moved that
the 2009 AGM Minutes be accepted.
Seconded by
Tony Bazeley.
4. Business arising from 2009 Annual General Meeting.
There was
no business arising from the 2009 Annual General Meeting.
5. Correspondence to Annual General Meeting.
o Inward: 5.1 - 2010 Report
5.2
- 2 proxies
5.3 - 3 apologies
o Outward: Notice of 2010 Annual General Meeting, proxy and
officer nomination forms.
It was
resolved that Correspondence to 2010 Annual
General
Meeting was a true record of the proceedings.
Steve
Fraser moved Correspondence be accepted.
Seconded by
Carolyn Baird.
6. Annual Report.
o President
As tabled
o Secretary
As tabled
o Treasurer
As tabled
Regional Reports
o ACT - As tabled
o Brisbane - As tabled
o Hunter - As tabled
o ICR - Verbal report by ICR member Matthew Geier has
reported all is quiet in ICR.
o Melbourne - No report submitted
o Perth - As tabled
o South Australia - As tabled
o Sydney - No report submitted
Steve
Fraser mentioned a VPN link has been established between
Perth and
SA with the aim of reducing Perth's connection expenses.
It was
resolved that the 2010 Annual Report and Financial Reports
were a true
record of the proceedings.
Jeff Toll
moved 2010 Annual Report and Financial Reports be accepted.
Seconded by
Steve Fraser.
7. Election of Office Bearers
[Meeting
chair was transferred to Matthew Geier for this item]
The Chairman announced the following
candidates elected unopposed:
President: Marc
Walters
Treasurer: Carolyn Baird
Secretary: Jeff Toll
8. General Business.
o APANA
dialups: Future of, and arrangements with ECN
General discussion of dial up access:
With 5 ECN dial up ports @ $35/month, APANA is over
capitalized for this service. Steve Fraser pointed out SA has
the largest number of ECN dial up users and thus will have
a follow on effect to other regions if SA decides to make
any changes to this service.
3 motions were moved:
1. APANA will not accept new ECN(56k) dial up members from
16 October 2010
(seconded by Carolyn Baird)
2. Existing ECN(56k) dial up members to be offered only one more
renewal for
that class of membership.(seconded by Steve Fraser)
3. The ECN(56k) dial up service be completely discontinued by
December 31
2012.(seconded by John Childs)
o Reduction
in quorum number for AGM's to reflect APANA's lower
membership.
Discussion: Difficulties in obtaining member numbers at AGM's and
conducting business at AGM's. With the small number of members we
cannot get quorum and cannot fully represent the membership. AGM's
in smaller regions are difficult to organise.
The following motions were moved by the chair:
The Management Committee is to investigate the following items:
1. If there is a minimum number of members to make quorum required
by the Incorporations
Act (Vic) at AGM's (Other than
APANA rules)
2. Intention to reduce member numbers required to make a quorum at
AGM's (rule 31.3)
3. Adjustment of petition numbers for Special General Meetings
and related rules. (rule 29.2)
o Future
direction of APANA - Ideas and reinvention of APANA
Discussion of hosting members, NBN provider requirements,
APANA class C IP addresses.
Meeting adjourned at 14:33 for afternoon tea
Meeting resumed at 15:33.
9. Meeting closed 15:52 AEDST